Privacy Policy

Last Updated: November 4, 2026

ProSafety ("ProSafety," "we," "us," or "our"), operated by Prosafety LLC, provides trucking safety, regulatory compliance, risk management, business consulting, and related professional services.

This Privacy Policy explains how we collect, use, store, protect, and share personal information when you visit www.prosafetyoffice.com, contact us, request services, schedule consultations, or otherwise interact with our business.

By using our website or submitting information to us, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

We may collect the following categories of information, depending on your interactions with us and the services you request.

Personal and Contact Information

• Full name

• Email address

• Phone number

• Mailing or business address

• Company name and job title

• Information provided through contact forms, consultation requests, and service applications

Business and Transportation Information

• USDOT and MC numbers

• Company registration and operating information

• Fleet and vehicle information

• Driver and employment information

• Insurance and claims-related information

• Safety records, roadside inspections, and compliance documentation

• Other information necessary to provide requested services

Driver and Compliance Documentation

Depending on the services requested, we may collect or process driver's license information, motor vehicle records (MVRs), employment history, qualification documents, training records, and other information required for lawful transportation compliance activities.

Where permitted and necessary, certain services may involve additional sensitive personal information. Such information is collected and processed only for authorized purposes and subject to applicable legal requirements.

Website and Technical Information

When you visit our website, certain information may be collected automatically, including:

• IP address

• Browser and device information

• Pages visited and website interactions

• Referring websites

• Cookies and similar technologies

• Website usage and performance information

Information From Third Parties

We may receive information from authorized clients, motor carriers, service providers, regulatory databases, insurance-related parties, and other sources when necessary to perform requested services.

2. How We Use Your Information

We use personal and business information for legitimate business purposes, including:

• Responding to inquiries and service requests

• Scheduling and conducting consultations

• Providing DOT compliance and safety management services

• Preparing safety assessments and risk management reports

• Processing authorized MVR and compliance-related requests

• Assisting with insurance claims and related documentation

• Managing client accounts and service agreements

• Processing payments and maintaining business records

• Communicating service updates, appointments, and important notices

• Improving our website and customer experience

• Complying with applicable laws and regulatory requirements

• Preventing fraud, unauthorized access, and misuse of our services

We do not use sensitive driver or compliance information for unrelated marketing purposes.

3. How We Share Information

We may share information when reasonably necessary to provide requested services, fulfill contractual obligations, or comply with applicable laws.

Depending on the service, recipients may include:

• Authorized motor carriers, employers, or business clients

• Regulatory agencies and government authorities

• Authorized background screening or MVR providers

• Insurance companies, claims administrators, and other claims-related service providers

• Payment processors and technology providers

• Professional advisers and other authorized service providers

We share information only as appropriate for the relevant service, authorized purpose, or legal obligation.

We do not sell personal information to data brokers.

We do not sell, rent, or share mobile phone numbers or SMS consent information with third parties or affiliates for their own marketing or promotional purposes.

4. Text Messages and Communication Consent

If you provide your phone number, we may contact you regarding inquiries, appointments, requested services, account matters, and other business-related communications, consistent with applicable law and any required consent.

Where offered, you may separately opt in to receive promotional text messages concerning our services, announcements, or special offers.

SMS consent is optional and is not a condition of purchasing our services.

If you opt in to receive text messages:

• Message frequency may vary.

• Message and data rates may apply.

• Reply STOP to unsubscribe.

• Reply HELP for assistance.

• Consent may be withdrawn at any time.

We do not share SMS opt-in information or consent with third parties or affiliates for marketing purposes.

5. Cookies and Website Analytics

Our website may use cookies and similar technologies to support website functionality, understand visitor activity, improve performance, and measure marketing effectiveness.

These technologies may be provided by our website platform or authorized analytics and advertising service providers.

You may manage cookies through your browser settings and any cookie preference tools available on our website.

Certain cookies may be necessary for the website to function properly.

Where applicable law requires consent for nonessential cookies or tracking technologies, we will request it.

6. Data Security

We take reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, disclosure, alteration, and loss.

These measures may include secure website connections, restricted access to sensitive information, secure document handling, and the use of reputable technology service providers.

However, no electronic transmission or storage system can be guaranteed to be completely secure.

We encourage users not to submit Social Security numbers, driver's license images, medical information, or other sensitive documents through general website contact forms unless specifically instructed to use an authorized secure submission method.

7. Data Retention

We retain personal information only for as long as reasonably necessary to:

• Provide requested services

• Maintain appropriate business records

• Meet contractual obligations

• Comply with applicable regulatory and legal requirements

• Resolve disputes and protect legitimate business interests

Certain transportation, employment, insurance, and regulatory records may be subject to specific retention requirements.

When information is no longer required, we take reasonable steps to delete, securely dispose of, or de-identify it, as appropriate.

8. Your Privacy Rights

Depending on your location and applicable law, you may have the right to:

• Request access to personal information we maintain about you

• Request correction of inaccurate information

• Request deletion of eligible personal information

• Withdraw consent to certain communications

• Opt out of certain uses or disclosures of personal information

• Exercise other privacy rights provided by applicable law

Some requests may be limited by legal obligations, regulatory recordkeeping requirements, contractual responsibilities, or other lawful exceptions.

To submit a privacy-related request, please contact us through our website or at:

Email: info@prosafetyoffice.com

Website: www.prosafetyoffice.com/contact

We may need to verify your identity or authority before processing certain requests.

We will respond within the timeframe required by applicable law.

9. Third-Party Websites and Services

Our website may contain links to third-party websites, scheduling systems, payment platforms, educational platforms, or other external services.

These third parties may maintain their own privacy policies and data processing practices.

We encourage you to review their policies before providing personal information.

ProSafety is not responsible for the privacy practices of independently operated third-party websites.

10. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our services, technology, business operations, or legal requirements.

Any updates will be published on this page with a revised effective date.

We encourage visitors to review this policy periodically.

12. Contact Us

If you have questions about this Privacy Policy, how your information is handled, or your privacy rights, please contact:

ProSafety

Operated by: Prosafety LLC

Contact: www.prosafetyoffice.com/contact

We are committed to handling personal and business information responsibly and maintaining the trust of our clients.